Copyright & Privacy Note

BSEF Privacy Notice

Your privacy is important to the Bromine Science and Environmental Forum AISBL (“We“, “us”, “our”, “the Association”, “BSEF”), is committed to complying with EU Data Protection Law. This Privacy Notice describes how We, as a controller, handle and treat your Personal Data. The purpose of this Privacy Notice is to provide You with a clear explanation of what Personal Data We collect, when, why and how We collect, use and share your Personal Data and it explains your statutory rights. We strongly urge You to read this Privacy Notice. If you have any questions regarding our processing activities, please contact us at info@bsef.org.

1. WHAT PERSONAL DATA DO WE COLLECT ABOUT YOU?

1.1 Personal data that we collect through our website https://www.bsef.com/ and/or associated webpages (“Website”)

When you contact us through our contact form or send us an email, we collect your name, email address, the subject of your message and any other information that you decide to share with us in your message. We may also collect the name of your organization and telephone number.
When you subscribe to our newsletter, we collect your email address.
When you visit or interact with our pages on social media platforms (such as LinkedIn, X, and YouTube), we may collect your name, information included in your profile, photos, reactions and comments to our posts, etc. The social media platform provider’s privacy statement applies to your interactions and their collection, use and processing of your personal information.
Information collected by automated means from your browser and device through cookies and other tracking technologies: With your permission where it is required by applicable laws, we and/or our service providers or business partners may automatically log information about you, your browser, or device, and your activity on the Website. The information that may be collected automatically includes your device operating system type and version number, manufacturer and model, device identifier (such as the Google Advertising ID or Apple ID for Advertising), browser type, screen resolution, IP address, the website you visited before browsing to our Website, general location information such as city, state or geographic area; and information about your use of and actions on the Website, such as the posts you view, the duration and frequency of your use, your engagement with other users, your search history and your settings. Our business partners may collect this type of information over time and across third-party websites and mobile applications. This information is collected using cookies, and similar tracking technologies. Please consult our Cookie Notice for more information.

1.2 Personal data that we collect about our Members’ or prospect Members’ representatives

We collect your name, job title, organization, email address, work address, telephone number, area of expertise, and any other information that you decide to share with us in the context of your engagement with our Association.

1.3 Personal data that we collect about EU or national officials, policy stakeholder, journalists, industry associations and NGOs in the context of our advocacy activities

We may collect your name, job title, email address, organization, address, phone number, professional background, your area of expertise, your interests, social media accounts, as well as any other information of relevance for our advocacy activities. We collect this information directly from you or through publicly available sources, such as your organization’s website.

1.4 Personal data that we collect in the context of the event(s) that we hold and/or sponsor

We collect your name, job title, organization, email address, as well as any other information that you decide to share with us.

1.5 Personal data that we collect about our third-party contractors’, vendors’, and business partners’ representatives

We collect your name, job title, organization, email address, as well as any other information that you decide to share with us in the context of our business relationship with your organization.

2. HOW DO WE USE YOUR PERSONAL DATA and under which legal Basis?

Purposes For Processing	Legal Basis
To provide you with the information that you requested and to respond to your enquiry To process your registration to our event(s)	Your consent Performance of a contract
To conduct our advocacy activities in the policy fields We are involved in and representing the interests of our members, including identifying, engaging and communicating with relevant officials and stakeholders	Our legitimate interest and our members’ legitimate interest to ensure that the international bromine industry’s interests are represented
To report to, engage with and gather feedback from our Members or prospective Members	Performance of a contract
To execute our agreement with third-party contractors, vendors, and business partners representatives	Performance of a contract
To send you our newsletter	Your consent
To collect information about your activity on the Website	Your consent
To ensure access to and maintenance of our Website, and to ensure its proper functioning To analyze your interaction with our Website and associated webpage To understand what may be of interest to you, deliver relevant content to you, and to measure or understand the effectiveness of the content we serve to you To improve and maintain our Website	Our legitimate interest to ensure the visibility of our Association and to ensure appropriate communication about our activities.
To comply with our legal obligations	Compliance with our legal obligations
To share your personal data to third parties	The above legal bases listed apply to any data sharing necessary to further the corresponding purpose.

3. WITH WHOM DO WE SHARE YOUR PERSONAL DATA?

We may disclose Personal Data about You to other entities where it is necessary and for purposes described in this Privacy Notice. These recipients use your Personal Data only as directed or authorized by us and in a manner consistent with this Privacy Notice, and are prohibited from using or disclosing your information for any other purpose. The recipients of your Personal Data include:

Service Providers
We may share your Personal Data with third party companies and individuals that provide services on our behalf or help us operate the Website. Our service providers include, notably:- MailChimp (https://mailchimp.com/), a third party providing email marketing services. MailChimp is located in the United States;
– Morris & Chapman, a communication agency that helped us developed the website;
– Our consultants who support the Association’s activities by providing scientific and public affairs advice;

Our Members and Business Partners
In order to pursue our advocacy activities, We may share your Personal Data with our Members and Business Partners.
Professional advisors
We may disclose your Personal Data to professional advisors, such as lawyers, bankers, auditors and insurers, where necessary in the course of the professional services that they render to us.

Government Agencies, Regulators and Professional Advisors
Where permitted or required by applicable law, we may also need to transfer your personal data to government agencies and regulators (e.g., tax authorities, courts, and government authorities) to comply with our legal obligations, and to external professional advisors as necessary to defend our legal interests.

Business transferees.
We may sell, transfer or otherwise share some or all of our business or assets, including your Personal Data, in connection with a business transaction (or potential business transaction) such as a corporate divestiture, merger, consolidation, acquisition, reorganization or sale of assets, or in the event of bankruptcy or dissolution.

4. How do we protect your personal DATA?

In order to safeguard your Personal Data from unauthorized access, collection use, disclosure copying, modification, disposal or similar risks, We have put in place appropriate administrative, physical and technical measures. We update and test our security technology on an ongoing basis. We restrict access to your Personal Data to those employees and staff who need to know that information to provide benefits or services to You. In addition, We train our staff about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our staff’s data protection responsibilities.

5. HOW LONG DO WE RETAIN YOUR PERSONAL DATA?

We store your Personal Data as long as it is necessary to fulfil the purposes for which We collected it, including for the purposes of satisfying any legal, accounting, regulatory, or reporting requirements, to establish or defend legal claims.

To determine the appropriate retention period for Personal Data, We consider the following criteria:

our legal obligations to retain the Personal Data under applicable laws;
applicable legal holding and/or limitation periods for the establishment, exercise or defense of any potential legal claims.

When We no longer need to process your Personal Data, We undertake to delete your Personal Data. If this is not possible (for example, because your Personal Data has been stored in backup archives), then We will securely store your Personal Data and isolate it from any further Processing until deletion is possible. In these cases, We shall ensure that the Personal Data are not further actively processed.

6. YOUR RIGHTS IN CONNECTION WITH your PERSONAL DATA

You have the following rights in relation to the Personal Data we hold about you:

Right of access: you can ask us to provide you with information about our processing of your Personal Data and give you access to your Personal Data;
Right to rectification: If the Personal Data we hold about you is inaccurate or incomplete, you are entitled to request to have it rectified;
Right to erasure: You can ask us to delete or remove Personal Data where there is no lawful reason for us continuing to store or process it, where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your Personal Data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons that will be notified to you, if applicable, at the time of your request;
Right to restrict processing: you can ask us to suspend the processing of your Personal Data if, (i) you want us to establish the data’s accuracy; (ii) where our use of the data is unlawful but you do not want us to erase it; (iii) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (iv) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Right to object: Where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation that makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.
Right to data portability: You have the right, in certain circumstances, to ask us to provide to you, or a third party you have chosen, your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Right to withdraw consent at any time: where we are relying on consent to process your Personal Data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.

Please note that some of these rights may be limited where we have an overriding interest or legal obligation to continue to process the Personal Data or where certain exemptions apply.

To exercise your rights as Data Subject, make queries or complaints, please contact us by contacting us using the contact details below.

Although We urge You to contact us first to find a solution for every concern You may have You have the right to make a complaint at any time to the relevant Supervisory Authority.

7. INTERNATIONAL DATA TRANSFERS

We may transfer your Personal Data outside of the EEA and/or UK. Some of these recipients are located in countries in respect of which either the European Commission and/or UK Government (as and where applicable) has issued adequacy decisions, in which case, the recipient’s country is recognized as providing an adequate level of data protection under UK and/or European data protection laws (as applicable) and the transfer is therefore permitted under Article 45 of the GDPR.

Some recipients of your Personal Data may be located in countries outside the EEA and/or the UK for which the European Commission or UK Government (as and where applicable) has not issued adequacy decisions in respect of the level of data protection in such countries (“Restricted Countries”). Where We transfer your Personal Data to a recipient in a Restricted Country, We will either:

enter into appropriate data transfer agreements based on so-called Standard Contractual Clauses approved from time-to-time under GDPR Art. 46 by the European Commission, the UK Information Commissioner’s Office or UK Government (as and where applicable); or
rely on other appropriate means permitted by the EU/UK GDPR, which establish that such recipients will provide an adequate level of data protection and that appropriate technical and organizational security measures are in place to protect Personal Data against accidental or unlawful destruction, loss or alteration, unauthorized disclosure or access, and against all other unlawful forms of processing.

You may ask for a copy of such appropriate data transfer agreements by contacting us using the contact details below.

8. Children

We do not knowingly collect any Personal Data from persons under 16. If we learn that we have collected or received personal data from any person under 16, we will delete that information. If you believe that we might have any information from or about an individual under the age of 16, please contact us using the contact details below.

9. LINKS TO OTHER WEBSITES

Please note that our Website may contain links to other websites or applications operated by other organizations that have their own privacy practices. We are not responsible for the collection, processing or disclosure of Personal Data collected through other websites or applications. We are not responsible for and approve of any information or content contained on such websites or applications. Links to other websites are provided solely for your convenience. Your usage and browsing on any such website or application are subject to that website’s or application’s own Privacy Notice. Please review the Privacy Notices posted on other websites or applications that You may access through our Website.

10. CHANGES TO NOTICE

We may revise this Privacy Notice from time to time. Please regularly check this webpage for the latest version of this Privacy Notice.

11. Contact details of the Controller

Bromine Science and Environmental Forum AISBL (BSEF)
Rue Belliard 40,
box 17
1040 Brussels, Belgium
info@bsef.org